Terms and conditions

Version 1.3, 21 October 2026.

Docabee is a private record of practitioner certificates, dates and reminders. These terms cover use of the site. They do not change a franchise, licence or training contract.

Who may use it

Docabee is for authorised People Building and NLP4Kids practitioners. Keep your sign-in details to yourself. You may see only your own documents. People Building Ltd runs the site.

Your responsibility

You must keep genuine qualifications, suitable insurance, required training, DBS arrangements and your licence up to date. Docabee helps you track them. It does not itself prove you are compliant, accredited, or allowed to practise. A missed or wrong reminder does not move a deadline. Your usual legal rights stay in place.

Certificates and DBS

You may upload permitted training and insurance certificates. A date read from a file is a suggestion. You or the office can correct it. Uploading a file does not by itself approve it. Do not upload a DBS certificate. For a DBS check, enter the issue date, certificate number and check type. The office has to see the original certificate in person.

If a DBS check needs a further discussion or risk assessment, that work stays in People Building Ltd’s confidential office records. It is not put on Docabee. Docabee keeps only a short record: that the check was verified, who verified it, the dates, and the next step. That record must not describe the disclosure itself.

Reminders

The office sets the usual reminder timings. You can add an extra reminder of your own. That extra one does not change the office schedule. Email and WhatsApp depend on a working address or mobile number. Delivery cannot be guaranteed. The reminder rules are on the Reminders page.

What you must not put on Docabee

Do not upload client notes, children’s records, unrelated identity documents, harmful files or forged certificates. Your certificates stay yours, or the issuer’s. You allow Docabee to store them privately so they can be checked and so you can download the current in-date copy. People Building Ltd keeps the rights in the site, the software and the Docabee name. Do not scrape the site, bypass sign-in, or copy the service.

Closing an account

Access ends when the related professional entitlement ends. That does not automatically delete records the office is still allowed to keep. How long ordinary certificates are kept is explained in the Retention notice. DBS certificate copies are not stored.

Stopping access, complaints and law

Access may be limited for serious misuse, for security, or if someone is no longer eligible. Nothing in these terms removes liability that the law does not allow us to remove. Write to info@peoplebuilding.co.uk with a concern. The law of England and Wales applies, along with any rights the law says you must keep.

People Building Ltd, company no. 06969239. 15 Queensway, Hemel Hempstead, Hertfordshire, HP1 1LS, United Kingdom. ICO registration Z2203181. Contact info@peoplebuilding.co.uk.